The COVID-19 coronavirus outbreak has impacted many companies adversely – e.g. affecting their production processes, disrupting their supply chains, causing labour shortages and leading to closures of stores and facilities.
This means that some existing purchase or sale contracts may become loss-making and require a provision. In addition, some companies may struggle to fulfil legal or contractual obligations and may be subject to penalties – e.g. for delays or non-performance – also resulting in a provision.
However, a provision is recognised only for an existing present obligation – not for future operating losses.
If COVID-19 results in a liability, or a contract becoming loss making, then the company needs to recognise a provision.
IFRS® Standards provide specific guidance for onerous (loss making) contracts – i.e. those in which the unavoidable costs of meeting the obligations exceed the economic benefits expected to be received under the contract. The unavoidable costs are the lower of the net costs of fulfilling the contract and the cost of terminating it.
A sales contract may become onerous if costs rise or are expected to rise – e.g. because the company needs to stop production, find an alternative supplier or hire additional employees. A sales contract may also become onerous if benefits are expected to be lower – e.g. because a fall in demand affects the pricing. When assessing the unavoidable costs, companies should consider the contract terms carefully, including termination and force majeure clauses.
When preparing projections of costs and benefits for the onerous contract test, a company needs to reflect expectations at the reporting date and use assumptions that are consistent with those used for other recoverability assessments – e.g. impairment of non-financial assets. As the situation surrounding COVID-19 is rapidly changing, a company may need to update projections it made before the reporting date to reflect the information available, conditions and outlook at the reporting date.
The provision for an onerous contract is discounted if the effect of the time value of money is material. Central banks in many countries are cutting interest rates in response to increasing concerns about the economic impact of COVID-19; this in turn may impact risk-free rates, which are often used to discount provisions. Companies need to update the discount rate if it has changed.
Before recognising a provision for an onerous contract, a company tests all assets dedicated to the contract for impairment.
Under IFRS Standards, if a company has a present obligation, which cannot be avoided and is expected to result in the outflow of economic resources, then it recognises a provision if the amount can be estimated reliably.
Companies need to review their existing contracts and consider the interpretation of applicable law, particularly force majeure clauses, to determine whether they have an obligation triggered by COVID-19. In some cases, this may require them to recognise additional provisions – e.g. for failure to comply with applicable laws and regulations. Conversely, in some countries the outbreak may be regarded as force majeure and penalties for non-performance, late delivery or cancellation may be waived. This assessment may require legal advisors to be involved.
Future operating losses
A provision is recognised only for an existing present obligation – i.e. a company cannot recognise a provision for future operating losses or business recovery costs.
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