Permanent residents are taxed on their worldwide income whereas non-permanent residents are taxed on their Japanese-sourced income.
Permanent residents are taxed on their worldwide income whereas non-permanent residents are taxed on their income other than foreign-source income under the Japan tax law, regardless of where it is paid, and their foreign-sourced income paid in and/or remitted into Japan. Non-residents are taxed on Japanese-sourced income only. Individual income taxes in Japan consist of a national income tax (NIT) and a local inhabitant tax (LIT). Tax treatment is dependent upon residency status.
A person’s liability for Japanese tax is determined by residency status. There are two categories of individual taxpayers: resident and non-resident. A resident is an individual whose living base is in Japan or has resided in Japan for a continuous period of 1 year or more. A resident is further classified as either a non-permanent resident or a permanent resident.
A non-permanent resident is a resident who is not a Japanese national and has had a living base or resided in Japan for a period of more than 1 year and 5 years or less in the last 10 years. A non-permanent resident is taxed on the individual’s income other than foreign-source income under the Japan tax law, regardless of where it is paid, and their foreign sourced income paid in and/or remitted into Japan.
A permanent resident is a resident who is a Japanese national, or who has a living base in Japan or resided in Japan for a period of more than 5 years in the last 10 years. A permanent resident is subject to income tax on worldwide income regardless of source.
A non-resident is an individual other than resident. A non-resident is taxed only on Japanese-sourced income, and generally no deductions or exemptions are available. If a non-resident is a resident of a country/jurisdiction with which Japan has concluded a tax treaty, income may be either exempt or subject to a lower rate of tax. Extended business travelers are likely considered nonresidents for Japanese tax purposes unless their assignment periods are 1 year or longer.
Japan also levies a local inhabitant tax. A local inhabitant tax is assessed based on the registration with local ward/city office as of 1 January of the following year.
Employment income is basically considered to arise at the location in which employment services are rendered. Therefore, salary, wage, bonus, or similar remuneration paid to an employee for services performed in Japan is generally considered Japanese-sourced income.
Technically, there is no threshold/minimum number of days that exempts the employee from the requirements to file and pay tax in Japan. Generally, Japan’s double tax treaties are in line with the Organization for Economic Co-operation and Development (OECD) Model Treaty with respect to the tax-exempt treatment of foreign employees temporarily working in Japan. The Japanese tax authorities currently do not adopt the economic employer approach.
In general, there are 10 types of taxable income as below.
For residents, net taxable income is taxed at graduated rates ranging from 5 (5.105) to 45 (45.945) percent as national income tax, plus 10 percent local inhabitant tax*1. Non-residents are subject to national income tax at a flat rate of 20 (20.42) percent. (Note: starting from 2013, surtax of 2.1 percent on national income tax amount is added for 25 years.)
A special tax regime, exit tax, to impose income tax on unrealized capital gains on financial assets held by individual at the time of departure from Japan will be applied. This scheme was introduced in order to prevent wealthy individuals from avoiding tax on capital gains in Japan by moving out of Japan with appreciated financial assets.
Covered individuals: A resident individual who meets both of the following conditions;
The exit tax is effective for covered individual departing Japan on or after 1 July 2015.
The social insurance program in Japan consists of health insurance, nursing care insurance, pension insurance, employment insurance, and workers’ accident compensation insurance. Any individuals who meet the prescribed conditions are expected to participate in these systems as an insured person, regardless of nationality. Individuals who are paid from outside Japan have no mechanism to pay the Japan Social security contribution through offshore payroll. An exemption can be applied where there is a totalization agreement between Japan and the home country/jurisdiction.
Tax returns are due by 15 March following the tax year-end, which is 31 December. When a taxpayer leaves Japan, the taxpayer must file a tax return before the departure date or by 15 March of the following year if a tax agent is appointed before the departure date. Extensions of the filing deadline are not available. In addition, under some conditions, overseas assets and/or assets and liabilities reporting statements need to be submitted by 15 March following year.
If compensation is paid through an onshore payroll, the employer is required to withhold income tax on the payments. If the employer of non-residents has an office or place of business in Japan and Japanese-sourced compensation is paid to non-residents outside Japan, the employer is required to withhold non-resident income tax on payments.
In addition, starting from 2012, a new reporting requirement for foreign stock-based compensation was introduced. The Japanese subsidiary or the Japan branch is required to prepare and submit a statement to report foreign stock-based compensation (Form 9-(3)) to the tax authorities by 31 March of the following year.
Foreigners who wish to work in Japan must obtain a CoE applied by a sponsor in Japan (e.g. host company or employer). Once the Immigration Services Agency in Japan issues the CoE, foreigner will be entitled to apply for a visa at the competent Japanese embassy / consulate in the home country/jurisdiction or the country/jurisdiction of residence. The visa application must be filed by the applicant in person and they must enter Japan within 3 months validity of CoE. . The type of visa required is in accordance with the type of CoE based on the purpose of the individual’s entry into Japan.
NOTE: Due to the situation caused by the COVID-19, Japan has been imposing the entry ban against those foreign nationals who have been physically present in 146 countries/jurisdictions and regions within 14 days prior to their arrival in Japan. (As of 29 July 2020) Japanese embassies/consulates located in the listed countries/jurisdiction will not issue a visa until the entry ban is fully lifted.
CoE is currently valid until 6 months from the date on which entry restrictions from the applicant’s country/jurisdiction of residence are removed, or until 30 April 2021, whichever is the earliest, provided certain conditions are met.
Japan has an extensive tax treaty network. In addition to Japan’s domestic arrangements that provide relief from international double taxation, Japan has entered double taxation treaties with more than 50 countries/jurisdictions to mitigate double taxation and allow cooperation between Japan and overseas tax authorities in enforcing their respective tax laws.
The Japanese Corporation Tax Law provides three types of permanent establishments: a fixed place of business permanent establishment, a long-term construction project permanent establishment, and an agency permanent establishment. There is potential that a permanent establishment of a foreign corporation could be created as a result of extended business travel, but this would be dependent on the type of services performed and the level of authority the employee has for the foreign corporation.
Consumption tax is applicable at 10 percent on taxable supplies. Consumption tax registration may be required in some circumstances.
Japan has transfer pricing regulations in place for cross border intercompany transactions. Transfer pricing implications could arise to the extent that the employee is being paid by an entity in one jurisdiction but performing services for the benefit of the entity in another jurisdiction. In such case, the payment of an arm’s length remuneration from the recipient of the benefit to the service provider may be required depending on the nature of the service provided.
Japan has data privacy laws.
Non-deductible costs for assignees include but not limited to contributions by an employee to non-Japanese pension funds with minor exceptions. Depends on the nature of cost, the deductibility may change. As such, we highly recommend seeking professional advice.
1. Local inhabitant tax rates depend on the registered office. For individual who is registered in Tokyo will be taxed at 10 percent.
2. The period during staying in Japan with a status of residence under Table 1 of the Immigration Control and Refugee Recognition Act can be excluded.
All information contained in this publication is summarized by KPMG Tax Corporation, the Japan member firm affiliated with KPMG International Cooperative (“KPMG International”), a Swiss entity, based on the Japanese Individual Income Tax Law, the Enforcement Cabinet Order of the Individual Income Tax Law, and the Basic Administrative Ruling of the Individual Income Tax Law as of 31 July 2020.