Starting from 1st November 2019, this mechanism will be obligatory for selected categories of supplies of goods and services. As a rule, it will apply to domestic sales that are currently accounted for based on the reverse charge rule (e.g. delivery of steel bars, mobile phones, waste, secondary raw materials) and the sales which are covered by the joint and several liability of the buyer (such as deliveries of fuel, steel pipes). Also, the mandatory split payment will cover the supply of construction services.
According to the modified VAT Law, starting from 1st November 2019, the obligation to use split payment mechanism for selected transactions is coming into force. In comparison with the draft law, final regulations were significantly amended. Below we present the most important information on the new obligation.
Split payment mechanism has been applied since 1st July 2018, however – it applies on a voluntarily basis. It is the buyer who decides whether he will pay using split payment mechanism, so the net amount will be transferred to the regular bank account, whereas the VAT amount will be transferred to the so-called "VAT account".
Starting from 1st November 2019, this mechanism will be obligatory for selected categories of supplies of goods and services.
As a rule, it will apply to domestic sales that are currently accounted for based on the reverse charge rule (e.g. delivery of steel bars, mobile phones, waste, secondary raw materials) and the sales which are covered by the joint and several liability of the buyer (such as deliveries of fuel, steel pipes). Also, the mandatory split payment will cover the supply of construction services.
In addition, the mandatory split payment will be applied to new categories of goods, including parts and accessories for motor vehicles, coal and coal products, or television sets.
The mandatory split payment will cover payments resulting from invoices for selected goods and services (mentioned in Appendix no. 15 to the VAT Law) exceeding the threshold of PLN 15,000 gross (or equivalent of this amount).
Regulations governing the joint and several liability of the buyer will also be amended.
The invoice with value exceeding PLN 15,000 gross, documenting sales covered by the mandatory split payment, will have to include an annotation "mechanizm podzielonej płatności" ("split payment mechanism" in Polish).
The lack of such reference on the invoice will result in severe consequences – the tax authorities will impose an additional tax liability (VAT sanction) on the seller in the amount of 30 percent of the VAT amount resulting from that invoice.
What is more, the 30 percent sanction will also be introduced for the buyer, who, despite the obligation to make a payment in the split payment mechanism, will pay this amount in a different way.
At the same time, the above sanctions will not be applied in case: (i) in spite of lack of annotation "split payment mechanism" on invoice, the purchaser pays for invoice using split payment mechanism; (ii) despite lack of making payment in split payment mechanism, the seller accounts for whole VAT amount resulting from invoice.
The payment made without the obligatory split payment mechanism will not constitute a tax cost for PIT and CIT purposes. This omission will be also covered by penal liability under the Fiscal Penal Code.
The new regulations introduce the possibility of making payment for more than one invoice via a single payment message.
However, this possibility will be restricted significantly. Most of all, the payment message will have to cover all invoices received by the taxpayer in a given period from a single supplier.
The following changes should be taken into account as well:
The new provisions on split payment shall become effective as of 1st November 2019 (excluding regulations limiting tax costs in CIT and PIT, that would take effect from 1st January 2020).
The new obligation will itself constitute a serious challenge for taxpayers and it will involve necessity to introduce respective changes in tax settlements and accounting systems.
What is more, several new regulations are controversial. For instance, the interpretation of the following topics is ambiguous: correcting invoices, payments in currencies other than PLN, netting settlements.
Due to the short period of time for adaptation to the changes, we encourage you to contact us.
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The information contained herein is of a general nature and is not intended to address the circumstances of any particular individual or entity. Although we endeavor to provide accurate and timely information, there can be no guarantee that such information is accurate as of the date it is received or that it will continue to be accurate in the future. No one should act on such information without appropriate professional advice after a thorough examination of the particular situation.